adag Payroll Services GmbH takes over the payroll accounting of the extras and small actors of your film, television or advertising production throughout Germany and independent of any agency.
Complete service with assumption of liability
Our service includes taking over all activities and duties related to payroll. We offer comprehensive reporting and controlling in line with film funding requirements.
Transparent and reliable cost calculation
Taking into account the requirements of the Minimum Wage Act(MiLoG), we offer you a price per employee based on the gross wage, irrespective of the social security status of the individual employees. This provides you with a simple and reliable basis for your cost calculation.
Employment contract with document function
Our employment contracts are compact and clear and are available as carbon copies. In addition to the original employment contract for payroll purposes, both you as the client and the employee will each receive a carbon copy.
Assignment of rights
A legally binding assignment of image rights is an integral part of our employment contract forms and can be found on the original and all copies of the employment contract.
Short-term cost status
Our invoicing is fast and transparent. No later than one day after receipt of the work contracts, you will receive the invoice for your cost statuses. Prerequisite for this short-term invoicing are employment contracts completed in accordance with the minimum wage.
Invoicing includes a daily cost report per day of service, broken down by employee and state. We take into account and document working hours, overtime and distinguish between tax-free and taxable bonuses. You can receive from us account assignment sheets per day of employment, per invoice and / or per project. In addition, we provide itemized cost reports by day of operation or by employee for the entire project. Ask us about further evaluation possibilities!
Control and legally compliant documentation of the minimum wage
Our system software checks the wages, working hours and break times recorded via the employment contracts for compliance with the provisions of the Minimum Wage Act(MiLoG). You will receive legally compliant working time records from us and, of course, we will take over the archiving free of charge in accordance with MiLoG.
Payroll client as Secured Server Download
We set up a client for your production company or for your production in our payroll accounting software (SESAM-Lohn of Sesam Software GmbH). This client is available for download at any time via a Secured Server.
Short-term, timely and cashless payment processing
We transfer the wages of employees at short notice and quickly. Details on payment can be found in the Extras FAQ section: When will the wages be transferred?
Notifications to authorities
We take over the, according to the legal regulations reports to the responsible authorities. This applies in particular to the payroll tax return and the social insurance returns.
Communication with authorities
We manage and are responsible for all written and verbal communication with the authorities and offices involved in payroll accounting. We answer all queries from health insurance companies, pension insurance and employment agencies.
Tax and contribution payment
We take care of all tax and contribution payments involved in the payroll process. This includes both the payment of payroll taxes and social security contributions.
Liability of adag Payroll Services GmbH
adag Payroll Services GmbH is liable for all errors in the statements, social security notifications and contribution statements. This also applies to incorrect settlements due to false information provided by employees.
Indemnification of the production
adag Payroll Services GmbH exempts its clients from any liability towards third parties in connection with payroll accounting, social security notifications and contribution accounting. Details of the indemnification are contractually regulated and recorded.
Documentation for the employees
We take care of the complete documentation of the payroll for the employees, on time and in accordance with the legal requirements. This includes the preparation of payroll accounting, the wage tax certificate, the SV registration certificate, the certificate of additional income, the income certificate and the employment certificate as well as the processing of remuneration certificates for the German pension insurance.
Communication with employees
We conduct all written and verbal communication with employees. We actively take care of the completeness and correctness of the information in the employment contract and the related supporting documents. We also answer all questions about payroll and payment. In addition, a comprehensive range of information is available online for the most frequently asked questions: Extras FAQ. We place very high value on constructive and friendly communication.
Communication with agencies
We also see ourselves as a service provider for the agencies. We look forward to a positive, open and friendly cooperation. If there are questions about individual payrolls or general payroll questions, we are always happy to assist agencies.
adag Payroll Services GmbH shall take the technical and organizational measures necessary to ensure the implementation of the provisions of the German Federal Data Protection Act (BDSG), in particular the requirements specified in Section 64 BDSG.
Our offer includes audit-proof archiving of employment contracts and payrolls in conventional paper archives and our electronic system in compliance with the statutory retention periods.